Willamette University Exchange Coordinators Fact Sheet
· 560/83 on the TOEFL, 6.5 on IELTS; 105 on Duolingo
· WU prefers a minimum of 3.0 GPA but trusts partners to make selections appropriately
· Students should be in good academic and conduct standing at the home university
Home university coordinators should nominate students via email to firstname.lastname@example.org Include the following information about your student(s):
· Full name of the student
· Date of birth
· Email address
· Academic term(s) you intend them to be with us
Exchange Application Procedure
After nominating your student(s), share the online application link to your students. This will be provided to you by email to prevent unintentional submissions. Please email us if you need the link again.
A completed application will include the items below. Note which items can be sent by the student and which items should be sent by the exchange coordinator. All items can be sent via email to email@example.com.
1. Online exchange application (link sent by email to exchange coordinators)
2. Supporting documents to be sent by Exchange Coordinator:
1. Official transcript from each college or university attended.
2. One signed academic recommendation letter on university stationery/letterhead.
3. Supporting documents that can be sent by the student (or exchange coordinator, if preferred):
1. Copy of passport: Must include the biographical information/photo page. It is more important that we can read the text, including the information across the bottom, than that we can see the picture.
2. English language proficiency exam: If English is not your native language you must provide an official copy of your English language proficiency exam. WU requires a TOEFL score of 83 (560), an IELTS score of 6.5 or a Duolingo score of 105.
3. Personal statement (roughly 1-2 pages in length) in English addressing the following: As you prepare to spend a semester or year abroad studying at Willamette University, introduce yourself and explain your goals for immersing yourself into the academic life and culture of Willamette University and the surrounding community. What specific situations from your past (i.e. coursework, job experience, travel, intercultural experience) have helped you prepare to accomplish these goals?
Exchange applications must be submitted by the following deadlines. Nominations can be accepted up to these dates as long as students are prepared to submit a completed application right away.
· Fall semester students: March 1st
· Spring semester students: October 1st
We are unable to get students into our system with an incomplete application. Until the application is complete and they are processed by our admission office, we cannot register incoming students for classes.
We appreciate your efforts to send students to Willamette University!
Fact Sheet for WU
We hope the following will be useful to you as you advise students. If you have additional questions, please contact firstname.lastname@example.org.
If your exchange only provides for tuition coverage, the following costs (based on 2021-22) may be helpful as you advise students about budgeting. All estimates are per semester.
· Room and board, on-campus, is a shared residence hall with a standard meal plan: $6,850 (a single room or apartment may cost over $7,200) per semester
· Student fee assessed to on-campus students: $75 per semester (used for residential programming)
· Insurance - WU Student Health plan: approximately $1,200 per semester
· Books: $550 per semester
· Bed pack rental: $25 for length of exchange
Costs are generally listed online for the current year and typically increase a bit for subsequent years.
One thing your students are most surprised about is the cost of our on-campus housing and meal plan. Costs are listed both for an academic year and per semester. Room rates and meal plan costs are posted separately, so be sure to combine room and meal plan costs for a total of what your expected living costs will be. Information for 2022-2023 will be available later spring 2022.
Class registration begins soon after our posted deadlines for application materials. We are not allowed to register exchange students until AFTER their paperwork has been processed by our admission office. Although we can take documents from your students at any time, please keep in mind late submissions may delay their abilities to register for classes.
Important notes about classes:
· Not all courses are offered every semester. The Course Catalog lists all courses offered by Willamette, but does not confirm which semester courses will be taught. The class schedule indicates courses that will be taught in the upcoming semester. It is released a few weeks before the registration period begins.
· Online course schedules go 'live' just before class registration begins. It is often not possible for us to know for sure if particular classes will be offered until the class schedule is released. Students should keep a list of alternate classes they want to take, in case the first choice classes are not available.
· Prerequisites: We cannot register a student for a course with a prerequisite (a pre-required course) if we cannot determine that they've taken that course at their home university.
· Some classes have class standing restrictions. These are noted on the course schedule. In most cases, this prevents upper-level students from entering some lower-level courses which are protected for 1st and 2nd-year students. Most exchange students are coming either as 3rd or
4th-year students, but some are 2nd-year students. WU determines this by the graduation date at the home university.
· Taking a diverse class schedule: It can be difficult to take more than 2 courses per semester in a particular academic discipline. The WU curriculum is based on a "liberal arts" design where students take courses in their major and minor as well as courses across the curriculum. If your students can also register in this way, they will find course registration to be an easier process.
· Beginning Fall 2021, WU is using a U.S. semester credit system. Students must take at least 12 credits to satisfy the U.S. immigration requirement for full-time enrollment. The exchange allows students to take up to 18 credits. A normal course load for a WU student is between 12 and 18 credits.
· Exchange students coming to Willamette are NOT allowed to take graduate courses in business. Instead, incoming students must select from the undergraduate course offerings at WU.
· Classes in the College of Law: On a very limited basis, exchange students majoring in law at their home university may be able to take one or two law classes at Willamette along with other classes in the College of Arts & Sciences. Please consult the OIE staff for more information (email@example.com). This option is not available to students in majors outside of the law.
· WU has limited offerings in studio art and computer science so we may not be a good match for students in those majors.
Helpful links to course listings:
· Online catalog (not all courses offered every semester)
· Online course schedules (indicates courses to be offered in a specific semester)
WU enrolls all students in a Student Health Plan because we require all students have health insurance that meets set minimums established by regulation and WU policy. Students have enrolled automatically and billed for the coverage. If they want to waive (opt-out of) the WU coverage, they must submit waiver paperwork by the deadline set each semester. Waivers are not guaranteed.
For insurance information (including cost) and all forms for enrollment or to waive the WU plan: http://willamette.edu/offices/health/insurance/international/
All students will be given specific arrival information AFTER they are nominated. WU will provide free transportation from the Portland, Oregon airport (PDX is the abbreviation) if students arrive on the days and times we specify in our instructions. This information typically goes out in the FIRST email we send to the students after you've
In general, fall semester starts in late August. Arrival precedes this date by approximately one week, but students should not book tickets until they receive their official email from WU Office of International Education (OIE).
In general, spring semester starts in mid-January. Arrival precedes this date by approximately four days, but students should not book tickets until they receive their official email from WU Office of International Education (OIE).
Winter Closure and Housing and food: WU has a 4-5 week long winter break. During this time all residence halls close and students must depart from their campus rooms. Meals are also not provided. The only exception is campus apartments which remain open during the break. It is strongly advised that any year-long students select campus apartments if they choose to live on campus so they will have flexibility for their housing during the winter break. If they choose a housing option that closes, they may need to budget for another $1,500 - $2,000 to support themselves when the residence halls are closed.
WU has a one-week break during fall and spring semesters (late November in fall and mid- March in spring). Campus housing remains open, but meal service is not provided during these breaks.
General WU calendar:http://willamette.edu/offices/registrar/calendar/index.html
As of January 1, 2016, Willamette became a non-smoking campus. WU prohibits smoking and vaping anywhere on University property (classroom, residence halls, and campus walkways) and in university vehicles. More information can be found here: http://willamette.edu/offices/policies/selected/all_campus/smoke-free/policy/index.html Although marijuana is legal in Oregon, use or possession of any form of marijuana (smoking or ingesting) is prohibited on campus. Refer to the Alcohol Policy for details about alcohol and marijuana use on campus. International students are not legally allowed to use or possess marijuana anywhere in the United States while they are in the United States as visiting students.
About application procedure within your home university, please contact Ms. Lin at 0592-2180195.